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(Expired) Administrative Assistant

2 months ago by BenQ

Costa Mesa (California), United States

Job Level: Junior

Contract: Full Time (Paid)

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The Administrative Assistant will be responsible for executing both routine and non-routine administrative assignments and providing overall administrative support to ensure smooth day-to-day operations of the Human Resources department and BenQ America Corp. This entry-level position requires someone who is exceedingly well-organized, has strong multitasking skills, and enjoys the administrative challenges of supporting a fast-paced organization.

Responsibilities

  • Open and prepare office facility for staff and visitors daily
  • Answer, screen, and direct incoming calls from the main line in a timely and professional manner
  • Send, receive, sort, and distribute mail and packages
  • Maintain consistent organization and cleanliness of the general office, front lobby area and conference rooms
  • Maintain and update office lists, e.g. phone directory, seating chart, vehicle usage log, badge log, parking validation log
  • Coordinate and plan companywide events and employee team activities
  • Keep inventory of office and kitchen supplies; restock supplies and place orders when needed
  • Process invoices for office expenses and maintain HR financial records
  • Assist with new hire onboarding and orientation programs
  • Support domestic and international travel arrangements; prepare and process expense reports ensuring adherence to established travel policy guidelines
  • Compile and organize expense spreadsheets
  • Perform other administrative duties and special projects as assigned

Requirements

  • Associate Degree in Business or a related field required (Bachelor’s degree preferred)
  • 1+ year of professional administrative support experience
  • Excellent verbal and written communication abilities
  • Strong organizational and time management skills
  • High degree of accuracy and attention to detail across all responsibilities
  • Proficiency with Microsoft Suite (MS Excel, Word, and PowerPoint, in particular)
  • Strong research and problem solving skills
  • Maintain positive working relationships with internal and external customers
  • A sense of urgency and ability to be proactive and work diligently and independently
  • Consistent and punctual attendance
  • Interest in growing into an HR Coordinator role in the future preferred

Position Type

  • Full-Time: Monday - Friday 8:30AM - 5:30PM

BenQ is a leading provider of eSports LCD Gaming Monitors and Award-Winning CinematicColorTM Home Theater projectors. The BenQ digital lifestyle brand stands for “Bringing Enjoyment ‘N’ Quality to Life,” fusing lifestyle with technology, enjoyment with productivity, and aesthetic design with purpose-built engineering. It is this mantra that has made BenQ the No. 1-selling projector brand powered by TI DLP® technology in The Americas(1). BenQ America Corp. offers an extensive line of visual display and presentation solutions that incorporate the very latest technologies. The company delivers a broad range of projectors, photography and other specialty LCD monitors, Interactive Flat Panels (IFPs), large-format displays, mobile audio products, lifestyle lighting, and BenQ is the exclusive partner for Google Jamboard - a highly innovative 55” cloud-based corporate collaboration solution. More information is available at www.BenQ.us.

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