🏆 We're nominated as "Supporting Agency of the Year" in the Esports Awards 2019. Vote here!

Geekletes Logo

Office Manager/Receptionist

28 days ago by Geekletes

  DeSoto (Texas), USA

Level: Entry

Contract: Full Time or Part Time (Paid)

Sector: Administrative

Apply Now

DeSoto's newest development, Geekletes, needs you! We will soon be opening our 15,000 sq.ft. eSports arena for daily operations and are cultivating our team that will help us create a gamer's haven!

The membrane of our daily operations is the Office Manager. This is a full-time hourly position from the hours of 8:30AM-4PM Monday-Friday. Some weekends may be necessary depending on events and staffing situations. This is a position where innovative-thinking, ambitious, dependable, organized, and detailed-oriented professionals will thrive.

Responsibilities include, but are not limited to:

  • Preparing rooms for meetings and events
  • Proactively manage calendars and schedules, maximize efficiency by organizing, prioritizing and managing competing interests for time and attention
  • Setting and confirming meetings and reservations
  • Tracking customer admission and equipment/room usage
  • Setting crew schedules and hiring when needed
  • Process new hires
  • Managing crew hours and tasks
  • Maintaining a package log
  • Maintaining and refining internal processes that support ongoing operations
  • Managing supply inventory
  • Answering telephone in a courteous and professional manner - address questions, take messages and transfers calls appropriately
  • Manage general email correspondence
  • Prepare correspondence as required
  • Assist employees and customers with general questions and requests
  • Perform essential office duties
  • Ensure payroll is accurately prepared and reported on time
  • Operate a variety of computer and internet applications
  • Establish administrative and clerical processes that make Geekletes both an efficient and receptive environment for customers, staff, and members of the community
  • Perform administrative and office support, such as typing, spreadsheet creation, electronic communication, and maintenance of filing systems and databases
  • Complete special projects as necessary
  • Other tasks as assigned

Success traits:

  • Ability to multi-task
  • Dependable, accountable, punctual
  • Attention to detail
  • Proficient computer skills
  • Proficient in MS Word, Excel and PowerPoint
  • Capable of handling multiple tasks with a sense of urgency, accuracy, and professionalism
  • Excellent customer service and telephone skills
  • Strong verbal and written communication skills
  • Excellent time management and organizational skills

(Please tell them where you found the role. Good luck!)

Apply Now

Please log in or create an account to apply for this job.