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(Expired) Personal Assistant to Directors

2 months ago by Kairos Media

London, UK

Level: Intermediate

Contract: Full Time (Paid)

Sector: Administrative

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Personal Assistant to Directors

An amazing opportunity for an impressive Personal Assistant to join a digital marketing agency based in the city close to Old Street Station. You will be working for an organisation that really rewards its staff and offers outstanding benefits and a fantastic working environment.

This is a fast-paced and varied role in an exciting and ever-evolving environment. The role will primarily ensure that the Directors have excellent secretarial support and will also provide some administrative assistance to the Head of HR & Learning.

We are looking for a PA who is able to work efficiently and be highly productive. Strong PA experience within a fast paced office environment is essential, as is a 'can do' and positive approach to work. The ideal candidate is a responsible Personal Assistant to ensure the smooth running of the directors diary, management and overall process.

Main Duties:

  • To organise the directors diaries, arranging internal and external meetings, hotel and travel arrangements.
  • Provide administrative and secretarial support as required, drafting all correspondence and providing support with meetings, including minute taking, timely distribution of minutes and follow through on any actions.
  • To process procurement card statements and expenses in line with the company procedures.
  • HR admin support as and when required
  • Organise flights/train tickets/hotel accommodation as and when required
  • Facilitating internal communication and cascading relevant information to the team
  • Technical Attributes/Desirable Experience:
  • A minimum of 1 year experience in a similar role.
  • Experience of working in a busy office environment.
  • Flexible attitude to cope with a variety of duties which may be required at short notice.
  • An excellent organiser and communicator; and with outstanding time management and interpersonal skills.
  • A proactive problem solver and highly practiced in discretion and confidentiality
  • Excels working under pressure to meet tight deadlines
  • Computer literate – Outlook, Word, Excel, PowerPoint
  • Excellent verbal and written English skills
  • Experience of minute-taking desirable


  • Incumbent is regularly in contact with clients and extremely sensitive information, the mishandling of which would be detrimental to the company.
  • Discretion, trustworthiness, tact and adaptability are paramount skills as is the ability to remain calm.
  • Robust organisational skills and the ability to multi-task are necessary to cope with a demanding work schedule.

Salary & benefits:

  • The successful candidate will be offered a competitive salary package plus a range of staff benefits, including pension and life assurances.
  • We will contact successful applicants with more information within 5-7 working days.

Job Types: Full-time, Permanent


  • Busy office environment: 2 years (Preferred)
  • Personal Assistant: 3 years (Required)


  • A-Level or equivalent (Preferred)


Fluent in verbal and written English (Preferred)

PLEASE NOTE: Kairos do not require dress code for all successful candidates that are invited for an interview.

Salary: £20,000.00 to £24,000.00 /year

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This job has expired and applications are now closed.